Instructions for Uploading ROC Forms
Upon incorporation of a business, various compliance requirements under the Companies Act, 2013 must be met. Every company registered under the Companies Act, 2013 is required to notify the Registrar of Companies (ROC) of any changes to the company, such as a change in the registration office, a change in directors, a change in the memorandum, or articles of association, and so on. Apart from notifying changes to the ROC, a company is required to file forms announcing the appointment of an auditor, resolutions and agreements passed or made by the company, annual returns of the company, report on the Annual General Meeting, and address where books of accounts are kept, among other things. The Companies Act, 2013 and the many rules enacted thereunder have established several forms for a registered company to use when incorporating, filing information, notifying changes, and submitting accounts. A company should keep in mind the general requirements of company law when filling the papers. The following suggestions can assist a business in preparing for the submission of various ROC forms:
Each ROC form has its own set of rules about the papers that must be supplied and the data that must be entered. A business must review the ROC form before submitting it for any changes to the company or activities carried out by the industry. The corporation must follow specific steps, such as approving a board resolution and having the necessary information on hand to fill the form.
Attaching a digital signature to all ROC forms
All ROC forms should be digitally signed by one or two of the company’s directors, if applicable. Certain conditions require the digital signature of a practicing professional, such as a Chartered Accountant, Cost Accountant, or Company Secretary. Additionally, all forms must be submitted electronically.
Scanned copies of papers
Copies of financial statements, board resolutions authorizing address changes, letters appointing directors and auditors, and resignation letters, as well as other documents, should be officially signed with the company’s seal. The paperwork must be signed by the authorized signatory or the company’s finance manager or director, as applicable. The company’s paperwork must be printed on the company’s letterhead. Original documents that have been officially signed must be scanned and supplied along with the ROC forms. SD/- cannot be used in place of actual signatures on paperwork.
Payment of filing fee
Businesses must pay a filing charge, if applicable while submitting the paperwork. To guarantee the forms are submitted completely, the price must be paid online during the submission process. If any of the conditions are filed late, the laws governing company law prescribe an additional cost for submitting the forms. These other expenses should be paid in addition to the standard filing fee.
Yearly accounts filing is mandatory
To file annual charges, the company must have the board of directors’ report, the auditors’ report, details of the profit and loss account, balance sheet, and auditor’s appointment, among other information. Additionally, the company must include information on their primary products and services and the revenue generated by each. Within 30 days after the date of the Annual General Meeting, the annual ROC form AOC-4 must be submitted (AGM).
Penalty for failure to file
The Companies Act and its regulations impose penalties for filing the required paperwork with the ROC. The corporation, any officer or director authorized to make the filing may be subject to fines under the Companies Act, 2013.
